Cainergy International Limited is seeking a Team Lead in Human Resources and Administration to oversee administrative functions and support core HR processes. The role involves reviewing HR policies, implementing recruitment and selection processes, managing employee onboarding, coordinating performance management activities, handling employee relations issues, registering compensation and benefits, managing procurement and logistics activities, and ensuring compliance with health and safety regulations.
Job Title: Team Lead – Human Resources and Administration
Business Unit: Cainergy Group
Reports To: Head, Corporate Services
Job Objective / Purpose of Job
- Responsible for overseeing all administrative functions and providing support to the core Human Resources processes.
- The primary focus is to ensure efficient and effective HR and administrative operations in line with the company’s policies and procedures.
Job Duties / Responsibilities / Accountabilities
- Review and implement HR policies and procedures in accordance with the labour laws, and company regulations.
- Support the recruitment and selection process, including job postings, interviews, and candidate evaluations.
- Manage employee onboarding and orientation programs to ensure a smooth integration into the company.
- Coordinate performance management activities, including goal setting, performance reviews, and employee development plans.
- Handle employee relations issues, such as conflict resolution, disciplinary actions, and grievance procedures.
- Administer compensation and benefits programs, ensuring compliance with legal requirements and industry standards.
- Maintain accurate employee records and HR databases.
- Monitor service provider contracts, review invoices, and track for payment by Finance
- Ensure prompt renewal of Utility services, subscriptions, rents and rates before expiration dates.
- Establish and manage all procurement and logistics activities including management of vehicles.
- Undertake supply and service provider pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors
- Supervise the Front Desk Officer, Admin Assistants, and Drivers, providing guidance and support.
- Develop, maintain and improve office management systems (e.g. electronic filing structure, corporate and contracts files) as necessary and ensuring that original company documents are properly secured.
- Optimal cost control through utilization of available resources and keeping the actual admin expenditures within budgeted expense ratio.
- Oversee office operations, including office supplies procurement, maintenance of office equipment, and facilities management.
- Manage programme or training event requests, travel arrangements, visa processing, accommodation, and logistics for staff and visitors.
- Ensure compliance with health and safety regulations and implement relevant policies and procedures.
- Develop and maintain effective vendor relationships and negotiate contracts for office services.
- Coordinate with IT support for any technical assistance required by the HR and Administration department.
- Other tasks as may be assigned.
- Bachelor’s Degree in Human Resources, Business Administration or a related field.
- A Master’s degree would be an advantage.
- Minimum of 5 years proven experience in HR and administrative roles.
- Knowledge of local labor laws and regulations in Nigeria.
- Experience in recruitment and selection processes -job posting, evaluation, and interviewing techniques.
- Familiarity with performance management systems and practices
- Ability to handle employee relations matters
- Proficiency in maintaining accurate employee records and HR databases.
- Strong organizational and multitasking skills
- Vendor management and contract negotiations for office services.
- Proficiency in utilizing IT systems and software.
- Attention to detail to ensure compliance with administrative procedures and policies.
- Strong analytical skills to identify trends, issues, and opportunities within HR and administrative functions.
- Data-driven decision-making to support process improvements and efficiency.
- Excellent verbal and written communication skills to effectively interact with employees at all levels of the organization
- Results orientation
Application Closing Date
How to Apply
Interested and qualified candidates should:
Click here to apply online