Rainoil Limited, a prominent Nigerian oil and gas company, is seeking an Executive Assistant to fill a full-time position in Lagos. The role involves managing executive calendars, communication, meeting coordination, travel arrangements, document management, expense management, and office administration.
The candidate must have proficiency in office software, excellent written and verbal communication skills, strong organizational and multitasking abilities, and a high level of discretion, professionalism, and confidentiality. The application deadline is November 10, 2023. Interested candidates can apply online.
Job Title: Executive Assistant
Location: Lekki, Lagos
Job Type: Full time
Job Summary
- The role is responsible for the provision, administrative and secretarial support to senior executives and management.
- This role requires a high level of professionalism, discretion, and organizational skills to facilitate efficient operations within the company.
Duties and Responsibilities
Calendar Management:
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Ensure executives are well-prepared for meetings with necessary documents and information.
Communication:
- Screen and prioritize incoming calls, emails, and other correspondence.
- Draft and edit correspondence, reports, and presentations on behalf of executives.
- Handle confidential and sensitive information with discretion.
Meeting Coordination:
- Arrange and coordinate meetings, conferences, and events, both internally and externally.
- Prepare meeting agendas, take minutes, and distribute action items as needed.
Travel Arrangements:
- Organize and book travel arrangements, including flights, accommodations, visas, and transportation.
- Prepare travel itineraries and ensure executives’ travel needs are met.
Document Management:
- Maintain and organize electronic and physical filing systems.
- Retrieve and archive documents as required, ensuring easy access for executives.
Expense Management:
- Track and manage expense reports, reimbursements, and petty cash for executives.
- Ensure expenses are aligned with company policies and budgets.
Office Administration:
- Oversee the general office operations and ensure a tidy and professional work environment.
Qualification Required
- Bachelor’s Degree in Business Administration, Secretarial studies, or a related field is preferred.
- Minimum of 5 years’ experience as an executive assistant, preferably in the oil and gas industry.
- Proficient in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English.
- Strong organizational and multitasking abilities.
- High level of discretion, professionalism, and confidentiality.
Application Closing Date
10th November, 2023.
Method of Application
Interested and qualified candidates should:
Click here to apply online
